Who this policy covers
This policy describes information handling on greatbaystaffing.com and in related recruiting activities by Great Bay Staffing Group, a one-person recruiting business operated by Brian Hughes in Dover, New Hampshire. Brian is the primary person who reviews incoming employer and candidate submissions and the contact for privacy questions at Brian@GreatBayStaffing.com.
Great Bay serves employers and candidates across New England and the United States, with an emphasis on Healthcare and Manufacturing & Engineering. Membership in NPAworldwide's worldwide network of more than 500 independent recruiting firms does not mean Great Bay routinely places candidates internationally.
Information you provide
- Talent Network: your full name, email address, practice area, and agreement to be contacted. You may also provide a phone number, current or desired role, location, LinkedIn profile link, and information about what you would like to do next.
- Contact form: your name, email address, and message. You may also provide your company, phone number, reason for contacting us, and an attachment.
- Search Analysis form: your name, work email, company, practice area, position title, job location, and a pasted or attached job description. You may also provide compensation information and additional context or questions.
Attachments may contain additional personal or business information. Please provide only information relevant to your inquiry; do not include patient information or other sensitive information that is not needed for a recruiting conversation.
The forms also use hidden spam-check fields, and the Talent Network form records when the form was opened to help identify automated submissions.
Other sources of candidate information
Candidate information does not come only from voluntary website registration. Great Bay also receives or finds information through applications to advertised jobs on Manatal and other job platforms, professional profiles and networking platforms such as LinkedIn, professional recruiting databases and contact-information services, referrals, existing professional relationships, and direct communications.
Great Bay may initiate email outreach to potentially qualified professionals who have not previously registered or opted in. Information used in these conversations may include professional experience, qualifications, contact details, and career interests provided by the candidate or available through these sources.
Why we use this information
Great Bay uses your information to respond to inquiries, discuss hiring needs or career interests, prepare requested market snapshots, and follow up about relevant recruiting opportunities. Candidate details may be kept on file for relevant roles.
The Talent Network checkbox gives Great Bay permission to contact you by email or phone about relevant recruiting opportunities. Joining the network does not subscribe you to general promotional marketing emails and does not authorize Great Bay to submit you to employers. Not all recruiting outreach is based on prior opt-in consent.
Great Bay obtains candidate permission before sharing identifiable candidate information or résumés with employers or NPA recruiting partners.
Form delivery and service providers
The website sends form submissions through Resend, an email delivery service, to Great Bay's email inbox. The email includes the information you submitted and, for Contact and Search Analysis requests, any attached file. Your email address is included as the reply-to address so Great Bay can respond directly.
The current forms do not create a separate website submission record or upload attachments to a separate file-storage service. Talent Network registration emails information to Brian; it does not automatically transfer candidate details into Manatal or another recruiting database. Submissions and attachments remain in business email unless Brian deletes them.
Resend and Great Bay's business email hosting provider process these messages.
Lovable provides the website hosting infrastructure. Hosting and diagnostic services may process technical request and error information to operate the website and investigate problems. The website also loads fonts from Google Fonts, which receives the technical information needed to deliver those files.
Resend delivers website submissions; the email host stores the received messages; Lovable provides the website infrastructure; and Google provides analytics and fonts. Manatal is a separate recruiting and application platform, not the delivery system for website forms.
Website analytics and cookies
Google Analytics 4 helps us understand website visits and page views. It is off until you choose “Accept analytics.” After acceptance, Google receives page addresses, page titles, visitor identifiers, and technical usage information. Its cookies include _ga and _ga_ZZS3NFVEXL, which help distinguish visitors and maintain visit information.
The forms are not configured to send their entered fields or attachments to Google Analytics. However, page addresses are sent, so avoid putting personal information into a page address or query string.
“Accept analytics” and “Reject analytics” are available to every visitor. Before you accept, Google Analytics is not loaded and this website does not set its analytics cookies. Rejecting analytics leaves contact forms, navigation, and job links functional.
Your choice is remembered in your browser's local storage along with the time, notice version, and choice history. This preference record is used to respect your choice, not to measure visits. If browser storage is unavailable, analytics stays off. Clearing storage or using another browser may prompt you to choose again.
Use “Cookie settings” in the footer to change your choice at any time. Opening settings does not change your choice. Rejecting after acceptance stops future analytics tracking and removes accessible Google Analytics cookies for this site, including in other open tabs. It does not recall information already sent to Google. You can also use Google's Analytics opt-out browser add-on.
External careers and applications
Open-role and application links take you to Great Bay's external Manatal careers site at careers-page.com. Applications for specific jobs are processed and stored through Manatal, not submitted through the forms on greatbaystaffing.com. This is separate from joining the website Talent Network, which sends an introduction to Brian by email. Applications made through other job platforms are also subject to those platforms' practices.
Review the privacy information on the careers site before applying. Other external links, including LinkedIn, also lead to services with their own privacy policies.
Keeping and protecting information
Great Bay's recruiting records are primarily managed by Brian Hughes through business email and Manatal, where appropriate. Contact, Search Analysis, and Talent Network messages and attachments remain in Great Bay's business email unless deleted. Applications submitted through the Manatal careers page are stored in Manatal. Other recruiting records, résumés, and correspondence may be retained in business email or Manatal as part of normal recruiting activities.
Great Bay has not established a fixed automatic deletion schedule. Service providers may also hold records under their own terms. This policy does not promise a specific retention period or claim security certifications.
No website or email service can guarantee complete security. Please do not submit information you do not want included in a recruiting inquiry or email record.
Access, correction, deletion, and contact preferences
Email Brian@GreatBayStaffing.com to ask what information Great Bay holds about you, request a correction or deletion, or ask Great Bay to stop contacting you about recruiting opportunities. Describe your request and identify the relevant inquiry or application.
Great Bay handles requests to view, correct, or delete information, or stop contact, subject to identity verification and applicable recordkeeping requirements. Available rights and deletion limits depend on applicable law, legal and recordkeeping obligations, and the records involved. A request to Great Bay may not remove records held independently by an external service or immediately remove information from provider systems or backups.